Terms and conditions

Contract for services

  1. These terms and conditions apply to any work done for the client (you) by me (Victoria Seymour, proofreader and editor).

  2. The client is under no obligation to offer me work; neither am I under any obligation to accept work offered by the client.

  3. I will provide service(s) as mutually agreed, confirmed in writing by the client.

  4. The work will be carried out unsupervised at such times and places as determined by me, using my own equipment.

  5. I confirm that I am self-employed, am responsible for my own income tax and National Insurance contributions, and will not claim benefits granted to the client’s employees.

  6. I am not VAT registered.

  7. A quotation for fees is supplied after discussion with the client as to what is required and an evaluation of a representative sample of the work.

  8. The client will pay me a fee per hour OR per 1,000 words OR an agreed flat fee for the job. All quotes are in GBP and are to be paid to my UK bank account by bank transfer if the client is based in the UK, or via Wise (formerly TransferWise) if based elsewhere. After the free sample review, and we have come to an agreement, I will ask for a 50% deposit. Before I send the client the completed work I will ask for the remaining fee. If an overseas transfer is not possible via Wise, payments are to be made by international bank transfer (SWIFT) to my UK bank account. In these cases I will ask for 100% of the fee upfront to minimise costly bank charges. If the client’s bank will charge me to receive payment this will be added to the fee. All invoices are due on receipt.

  9. I agree to attend the client's or other premises for necessary meetings, the time spent and agreed reasonable expenses incurred to be reimbursed by the client.

  10. The client will reimburse me for agreed reasonable expenses over and above usual expenses incurred in the process of editorial/beta work.

  11. The completed work will be delivered on or before the date agreed, for the agreed fee, which will be based on the description of the work required and the brief, both supplied by the client.

  12. If, however, on receipt of the item to be worked on or at an early stage, it becomes apparent that significantly more work is required than had been anticipated in the preliminary discussion/brief or from the sample supplied, I may renegotiate the fee and/or the deadline, or decline to carry out the work.

  13. Similarly, if, during the term of my work, additional tasks are requested by the client, I may renegotiate the fee and/or the deadline.

  14. If the project is lengthy, I may invoice periodically for completed stages.

  15. Following full payment, any content created by me as part of the editing process will become the copyright of the client, unless otherwise agreed.

  16. The nature and content of the work will be kept confidential and not made known to anyone other than the client and their contractors without prior written permission.

  17. The work will be carried out by me. I will not subcontract projects, or parts of projects, to third parties. If I am affected by extraordinary or difficult circumstances that cause cancellation (e.g. bereavement or illness), I will contact the client in writing at the earliest opportunity and do my best to renegotiate the time frame of the project.

  18. If my work is unsatisfactory, I will rectify it in my own time and at my own expense. Please note that I do not guarantee 100% error-free documents and the client is responsible for approving the final product.

  19. Unless otherwise agreed, I will supply the client with an invoice immediately upon receipt of the countersigned terms and conditions.

  20. Unless agreed otherwise at the outset, payment will be made within a specified time, agreed in advance, from submission of the invoice or within 30 days, according to the Late Payment of Commercial Debts (Interest) Act 1998 (amended 2002 and 2013).

  21. The information that the client and I may keep on record is covered by the terms of the General Data Protection Regulation. No more such information will be held than is necessary, at any time, to comply with those terms and with any compliance statement or privacy policy published by the client and/or me. Both the client and I agree that, where consent is required to hold or process such data, such consent has been requested and obtained and both facts can be demonstrated. Either may view the other’s records to ensure that they are relevant, correct and up to date.

  22. Either the client or I have the right to terminate a contract for services if there is a serious breach of its terms.

  23. If I have made a substantial contribution to the work, I will be entitled to receive one free copy of the work.

  24. I may use the client's name in my promotional material.

  25. This agreement is subject to the laws of England and Wales [or Scots or Northern Ireland law, as appropriate], and both the client and I agree to submit to the jurisdiction of the English and Welsh [or Scots or Northern Ireland] courts.