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Privacy policy

Who am I?​

I, Victoria Seymour, am a registered sole trader, operating as Seymour Proofreading, offering freelance proofreading, editing and beta reading services to a variety of clients.

This privacy policy describes what data I require and how I use it. This is to show how I comply with GDPR (the General Data Protection Regulations which have been in force since 25 May 2018).

This privacy policy was last updated on 14th November 2023.

What information do I collect from you and why?​

When you contact me, I request the following:

  • your name

  • your email address for me to respond to you

  • project details and sample

If we agree to work together, I collect the following additional information:

  • postal address to be used on invoices to fulfil my contractual obligation to HMRC

  • file(s) required for the work

How do I use cookies?​

A cookie is a small file placed on your computer’s hard drive. It enables my website to identify your computer when you view my website.


Web analytics:

  • Google Analytics

Cookies do not provide me with access to your computer or any information about you.

You can use your web browser’s cookie settings to determine how my website uses cookies. If you do not want my website to store cookies on your computer or device, you can amend your settings. Please note that this may affect how my website functions, and some pages may become unavailable to you.

Where do I store the data?​

Emails are stored on my password-protected email account. I do not have an external address book.


Files are stored on my password-protected computer until I have returned the work and can then delete it when you ask me to.

How long do I keep this data for?​

Your personal data, i.e. name and address, is kept for a minimum of seven years to comply with my obligations to HMRC.

Unless otherwise agreed, I will keep your files for the same length of time, though I am happy to delete them sooner if you request this.

Do I share your data?​

Unless I am audited by HMRC, I do not share your data with anyone.

My website has been set up so that you can leave your own testimonial in the comments list. I have done this so you can be confident that the only personal details that will appear on my website will be the information you provide when submitting your testimonial.


The ten most recent testimonials will be visible in the comments list on my testimonials page. I will manually add older testimonials below the comments list. Some of my clients use just their first name or initials when they leave a testimonial, and this is the information I use when displaying or sharing the testimonials (whether it is on my website or social media, etc.). I won't use your full name if it's not in the testimonial!

I do not subcontract work, nor do I discuss your project with third parties or on the internet/social media without prior permission. If I cannot take on a project, I may provide details of other proofreaders for you to contact. At the same time I will let the aforementioned proofreaders know your first name and to possibly expect you to get in touch. I will provide no further details to the potential proofreader.​


I ask all clients to fill in and return a copy of my contract for services agreement. By doing this you (the client) are actively accepting my privacy policy and terms and conditions (and my Academic Agreement form and Code of Practice for thesis and dissertation work, if applicable), and I am in compliance with the GDPR regarding consent.

Any questions?​

If you have any questions about what data I have about you or want me to remove you from my systems, please contact me.

Professional with a touch of the personal ...

“Victoria was an excellent beta reader for my novel. Her delivery was professional with a touch of the personal, and honest without being brutal – I felt safe in her hands and have incorporated many of her suggestions into my manuscript, to its undoubted improvement. I hope to use Victoria’​s services again in the not-too-distant future.”​

—Irene Fenn, author

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