Who am I?​

I, Victoria Seymour, am registered as a sole trader, operating as Seymour Proofreading, offering freelance proofreading services to a variety of clients.

This privacy policy describes what data I require and how I use it. This is to show how I comply with GDPR (the General Data Protection Regulations which have been in force since 25 May 2018).

This privacy policy was last updated on 10th August 2019.

What information do I collect from you and why?​

When you contact me, I request the following:

  • your name

  • your email address for me to respond to you

  • project details and sample

If we agree to work together, I collect the following additional information:

  • postal address to be used on invoices to fulfil my contractual obligation to HMRC

  • file(s) required for the work


Where do I store the data?​

Emails are stored on my password-protected email account. I do not have an external address book.

Files are stored on my password-protected computer until I have returned the work and can then delete it when you ask me to.


How long do I keep this data for?​

Your personal data, i.e. name and address, is kept for a minimum of seven years to comply with my obligations to HMRC.

Unless otherwise agreed, I will keep your files for the same length of time, though I am happy to delete them sooner if you request this.


Do I share your data?​

Unless I am audited by HMRC, I do not share your data with anyone.

My website has been set up so that you can leave your own testimonial. I have done this so you can be confident that the only details that will appear on my website will be the information you provide when submitting your testimonial.

I do not subcontract work, nor do I discuss your project with third parties or on the internet/social media without prior permission. If I cannot take on a project, I may provide details of other proofreaders for you to contact. At the same time I will let the aforementioned proofreaders know your first name and to possibly expect you to get in touch. I will provide no further details to the potential proofreader.

I do not place cookies on your computer, nor do I use any paid-for advertising features to gain personal data.



I ask all new clients to sign and return a copy of my terms and conditions. By doing this you (the client) are actively accepting my terms and conditions and I am in compliance with the GDPR regarding consent.



If you have any questions about what data I have about you or want me to remove you from my systems, please contact me.

©2019–2020 Seymour Proofreading